FAQs

Please note that because of the Government’s Covid-19 restrictions additional conditions of hire apply at this time.

In future, the Hall will only be available for children’s parties on Sunday afternoons or during school holidays. Please check the calendar on this website for availability

FREQUENTLY ASKED QUESTIONS

How big is the Hall?

The Main Hall is  7.6m x  15.9m [25ft x 52ft] and the Robert Piper Room is  7m x 6.4m [23ft x 21ft]. The Main Hall also has a small stage

How many can the Hall accommodate?

The Main Hall is suitable for children’s parties up to 25 to 30 children. For performances, film shows, meetings, where seating is in rows, the Main Hall can take about 100 people. For social events, craft making sessions, etc., where there are tables, probably no more than 60. The Robert Piper Room is suitable for small meetings, dance classes, exercise groups up to 15 to 20 people. To get a better idea of the size it is worth looking at the Pictures on this website, see Menu bar above

Is it suitable for children’s parties? 

The Main Hall is very popular for young children’s parties and the feedback from parents/carers is always very positive. It will accommodate a fairly large bouncy castle and we have brightly coloured chairs and tables suitable for young children. PLEASE NOTE THAT THE PLAY AREA IS NOT AVAILABLE FOR HIRE AS THIS IS FOR THE EXCLUSIVE USE OF OUR PRE-SCHOOL

How much does it cost?

We charge per session rather than an hourly rate. Sessions are from 8am to 1pm and 1pm to 6pm on Saturdays, Sundays, and during school holidays. During the week in school term time, the Main Hall and the Robert Piper Room are used by Southwater Village Hall Pre-School during the day and so are not available for hire.

For children’s parties the charge for using the Hall which includes the Robert Piper Room is £55.

For other bookings the charge for using the Main Hall is £35 per session and £25 for the Robert Piper Room. A lower rate will be charged for local registered charitable or voluntary groups.

When is the Hall available?

If you check the Calendar [on Menu bar above] you can see when the Main Hall and the Robert Piper Room are available?  It is a good idea to do this before you complete the contact form.

Can I book the Hall for an adult’s party

The Hall is not staffed and because of past difficulties we took the decision not to hire out the Hall for adult parties or for young people aged 13 and above

Are there chairs and tables?

There are chairs and tables suitable for up to 30 young children and tables and chairs for up to 100 adults. We have additional tables for sales, shows and exhibitions.

What about using the Kitchen?

The kitchen is available for anyone who books the Main Hall and there is no extra charge for this. There is a domestic gas oven and hob. You will need to bring your own saucepans, baking trays and cooking utensils. You will also need to bring your own tea towels and washing up liquid. We do provide plates, cups and saucers. There is also a fridge in the room adjoining the kitchen but it has no freezer compartment.

Is there Wifi?

Yes we have free Wifi. The signal strength is very good but cannot be guaranteed. To access you need to scan a QR code or use the password displayed on posters around the Hall. The use of the Wifi is subject to clear conditions as outlined in the Conditions of Hire.

What about cleaning afterwards?

We ask you to leave the Hall clean and tidy as hopefully you found it. There are brushes and brooms in the cupboard in the Green Room, the room next to the kitchen

How do I enquire about booking?

Please go to Make an Enquiry [on the Menu bar above] and complete the Contact Form.  Alternatively you can email  bookings@southwatervillagehall.org.uk, or call 07467 080 148 and leave a message for the Booking Secretary to call you back.

Can I go and see the Hall before I book?

Yes – this can be arranged with the Booking Secretary

What is the booking process?

The Booking Secretary will deal with any queries that you have and if you want to proceed will provisionally book you in. The booking will be confirmed once you have confirmed that you have read and agreed the Conditions of Hire. You will be sent an invoice before the booking. The Booking Secretary will make arrangements with you for collecting the key subject to payment being received.

USEFUL LINKS

Conditions of Hire and Operating Instructions

Floor Plan

Equal Opportunities Policy

GDPR Policy

Health and Safety Policy

Privacy Policy

Reserves Policy

Safeguarding Policy